Structured business writing

Write from the point of view of the company. The voice of the company is always already a social voice. Identify the agents of actions unless there is a good reason for hiding agency.

Structured business writing

For a person who knows English language very well, does not mean that he will write a business message perfectly. There is a structure, standards or guidelines that needs to be followed in order to come up with a business message which conveys the correct meaning. A well-structured business message can go a long way and can even earn millions to the company in return.

This is a matter of knowing how to structure the business message to give the reader a sense of professionalism and being treated well as a person with whom the company is doing business.

Planning a Business Message Planning is a very vital step, and if one commits an error in this stage, it will create an irreversible error that can cause the business to lose millions in the worst case scenario. It is necessary that all the steps are taken into full consideration along with adequate emphasis on planning a business message.

When planning on how structured business writing write a business message, one should ask the following question, Who is this business message designed for? Is it for a client, a service provider, a creditor, government agency or an employee?

What you will learn

It is important to identify who is the recipient of the business message so structured business writing certain precautionary measures should be adopted in order to structure the message that will fit for the person who is receiving the message.

Second question is for what purpose is this business message written for? Is it to give appreciation, a constructive criticism or to persuade the reader? If the purpose is identified then the contents of the message will be designed in relation to the purpose.

The answers to these questions will serve as a guide with regard to writing a good business message. Writing a Business Message After planning, comes the actual writing stage of a business message.

This is most the crucial stage, since one mistake of a word may give a wrong impression to the reader. Make sure that the reader will read the business message and understand its purpose.

In writing a business message, it is the same as writing an ordinary letter, but there are some modifications that need to be considered. The salutation, make sure that the name of the recipient is correctly spelled. It should be justified or in block form, to make it look neat and organized.

The message should contain brief and concise information with regard to the information being partake with.

structured business writing

Always, check the message for grammar and spelling mistakes. It is very important that the message is proof-read so that the message will convey the correct meaning to the reader.

The font size or style should be in a manner that is readable to the normal eye so that the reader will not need eyeglasses to read the message.

It does not mean it should be in bold or large font size, but just enough to be read without straining the eyes. Completing a Business Message A business message does not end at the writing stage; it needs to be sent to the correct recipient in order to serve the purpose for which it was written.

It is important that the address is written correctly so that the message will definitely reach the recipient and will get the message across. It is also important to update and keep proper reference of changed address whenever the recipient so that mails are addressed to the latest address. If it is through e-mail, be sure the e-mail address is correctly entered and the subject is properly designated.

As a matter of assurance purposes, send a carbon copy to the person who instructed the letter to be sent.

Structured writing for business documentation - Information Mapping

This will give a signal to the people within the business organization that an e-mail is being sent to a certain person. Application of the Message More often than not, the employees or the managers themselves know how to write business messages by just following a sample and they do not even know the standards or the procedures to come up with a business message.

One must identify the target audience, be it for public relations; customer relations or just plain employee engagement, the writer of such business messages should know the steps that needs to be taken in order to come up with a correct and accurate business message.

Proper training must be provided to enhance the skills of every employee in order to correct their style of writing business messages or improve their skills.His writing was already well received by colleagues and peers but much of his experience was rooted in academic writing.

So he began reading business publications, like McKinsey Quarterly, for style. By Sue Fox. Business memorandum or memoranda — also called memo or memos — are specially formatted written communications within your business.

structured business writing

A memo’s format is typically informal (but still all-business) and public. As a term, “structured writing” is part of a cluster of terms that includes “structured authoring,” “structured content,” and, more recently, “intelligent content.” Certain communities prefer one term over the other.

Oct 26,  · Your only exposure to the term "structured settlement" may be late night TV ads hawking immediate access to your money.

"It's your money," they'll exhort. The Structured Writing Method A warm welcome to the Structured Writing Method ™ This course is designed for anybody who recognises that writing in English is a significant part of their professional life. People often cringe at the thought of writing a "business report".

Granted, these are somewhat more complicated than business letters, but if approached in the right way, writing a business report can be a straightforward and reasonably painless process.

Tactics | Business writing training course